OMA Facilitator Training Information

To start an OMA program at your own location, you will need:
  1. A trained OMA Facilitator
  2. An aging services provider, serving people with dementia
  3. A source of committed volunteers (weekly for 8-12 weeks)
  4. A physical space for planning, storing, and conducting the art projects
  5. Funding

“I can say this was the most organized, passion-filled, info-packed, high-quality training I have ever attended. And I directed educational programs myself for 20 years!”

“Everything was totally explained; no one will leave uncertain about creating an OMA program. There will be plenty of support when needed.”

“I learned how important it is to do things of quality with our residents…. I love that this will make a change for our elders.”

​OMA Facilitator Training opportunity

Learn how to implement this intergenerational art program for people with dementia.
Fully In-Person Training in Oxford, OH

Dates: May 20-23, 2019 Cost:  $675/person CEUs: Available from NCCAP, NCCDP Registration:  Click here to register. Training Contents

  • Interactive instruction on the why, what, and how of implementing the award-winning, evidence-based Scripps OMA program.
  • Participate in an OMA activity with elders who have dementia and in art-making sessions
  • Conduct an OMA session and reflect on this leadership experience
  • Receive the OMA Handbook, guidelines for 20 OMA-tested art activities, and OMA evaluation tools

Training Location At The Knolls of Oxford Retirement Community on 6727 Contreras Road, Oxford, OH 45056. Tel. 513-524-7990 Training Schedule Day 1, 2-5 pm

  • Registration, introductions, training overview and logistics
  • OMA evidence base
  • Dementia overview
  • Optional tour of OMA art studios

Day 2, 9 am – 6:00 pm

  • Introduction to OMA methodology, philosophy, and volunteer training program
  • Practicum #1: Observe OMA session and serve as an OMA volunteer, working 1-1 with residents who have dementia with reflection and feedback session
  • Overview of online resources available for volunteer training and idea sharing​
  • Attend OMA art show reception with OMA artists (residents with dementia)

Day 3, 9 am – 5:00 pm

  • OMA activity design and evaluation
  • Practicum #2: Art-making sampler: Create 4 OMA projects
  • Curating art show
  • OMA online resources

Day 4, 9 am – 3:30 pm

  • Implementation logistics
  • Practicum #3: Conduct an OMA session on your own with reflection and feedback session
  • Closing ceremony and certificates

Lodging: A block of rooms is held at The Elms Hotel until April 20, 2019. Please call The Elms directly at 513-524- 2002 and mention “OMA Training” to make reservations. The Elms Hotel is located on 75 S. Main Street, Oxford, OH 45056. The Elms is located 2.2 miles from the practicum location.

QIP grant awardees MUST stay at The Elms Hotel for reimbursement. Please use your own credit card to make the reservation. Your credit card will not be used to pay for the room, only to hold the reservation. Room sharing is encouraged. Reimbursement is only provided for trainees who reside more than 50 miles from the practicum location.

 

For more information email [email protected] or call Beth Rohrbaugh at 513-529-7172

_____________________________________________________________________________________________________________ NCCAP CEUs Scripps Gerontology Center at Miami University is an approved continuing education provider. Certificates with NCCAP approval number will be provided at the end of the training. NCCDP CEUs Miami University is a Certified Sponsor of professional continuing education with the National Council of Certified Dementia Practitioners and International Council of Certified Dementia Practitioners for members holding certifications as CDP, CDCM and CADDCT. CEUs can be earned by attending sessions at Miami’s Opening Minds Through Art Facilitator Training. Conference participants will be eligible to receive up to 20.5 CEUs for attending the full training.  

Conducted by Scripps Gerontology Center, an Ohio Center of Excellence at Miami University
in collaboration with The Knolls of Oxford.
 

 OMA Hybrid Facilitator Training

The hybrid training covers the same contents as the fully in-person training. In this format, about 2/3 of the material, or about 12-15 hours, will be covered online. You can complete this online portion of the training at your own pace. This will be followed by an in-person practicum offered at different dates and locations.

There will be an optional Q&A virtual meeting scheduled with the instructors of the course. This session is designed for you to feel more connected with the instructors and to ask whatever questions you may have while completing the online portion of the training. You must complete both the online training and the in-person practicum to become a certified OMA Facilitator.

All training sessions are open to anyone.
However, QIP grant recipients MUST select a training with a practicum in OHIO.

 

Online Training contents

  • Interactive instruction on the why, what, and how of implementing the award-winning, evidence-based Scripps OMA program.
  • OMA activity design principles to create failure-free art projects for people with dementia.
  • Evidence base of OMA’s impact on people with dementia and student volunteers.

In-person Practicum Outline: Day 1 from 2-6 pm (Registration opens at 1:30 pm); Day 2 from 8 am – 4 pm.

  • Practicum #1: Observe OMA session and serve as an OMA volunteer, working 1-1 with residents who have dementia with reflection and feedback session
  • Practicum #2:Art-making sampler: Create 4 OMA projects
  • Practicum #3: Conduct an OMA session on your own with reflection and feedback session
  • Closing ceremony and certificates
 
2019
Hybrid Training in Richmond, VA
(not for QIP grant recipients)

Cost:  $750/person

CEUs: Available from NCCAP, NCCDP

Registration:  This class in FULL. 

Both the online course and the in person practicum must be completed to receive OMA Facilitator certification.

Logistics:

  • Online training: January 28-February 22, 2019
  • In-person Practicum: March 7-8, 2019 in Richmond, VA
  • Contact: Cindy Paullin at [email protected] or Tel. 804-543-4516
  • Practicum Location: At Saint Mary’s Woods Retirement Community, 1257 Marywood Lane, Richmond,VA 23229. Tel. 804-741-8624
  • Lodging: A block of rooms is held at the Hyatt until February 14th, 2019 for Wednesday night, March 6th and Thursday night, March 7th, 2019. Please call the Hyatt Richmond West directly at 804-360-7021 and mention Group code ARTJ, or click on the link below (the code already input for you) to make reservations. The Hyatt Hotel is located at 11800 West Broad Street, Henrico, VA  23233. The hotel is located 5.8 miles from the practicum location at Saint Mary’s Woods Retirement Community at 1257 Marywood Lane, Richmond, VA  23229. The rate for a King or Double room is $152.10 per night.  Book your reservation early during the current 30 day hold window for the best rate!  This hotel is connected to the Short Pump Town Center, and has the benefit of many stores, and restaurants in a superb out door mall setting. There are many hotels in the Short Pump area, which can range from as low as $88.00 per night to $240.00 per night.  Please contact [email protected] for additional information. 
  • Click here to make Hyatt Richmond West hotel reservation or copy and paste the link below:
  • https://www.hyatt.com/en-US/hotel/virginia/hyatt-house-richmond-west/ricxr?corp_id=G-ARTJ
 
Hybrid Training in Oxford, OH

Cost:  $675/person

CEUs: Available from NCCAP, NCCDP

Registration:  This class is CLOSED.

Both the online course and the in person practicum must be completed to receive OMA Facilitator certification.

Logistics:

  • Online training: January 28-February 22, 2019
  • In-person Practicum: March 11-12, 2019 in Oxford, OH
  • Contact: Elizabeth Rohrbaugh at [email protected] or 513-529-7172
  • Practicum Location: The Knolls of Oxford, 6727 Contreras Rd. Oxford, OH 45056. Tel. 513-524-7990.
  • Lodging: A block of rooms is held at The Elms Hotel until February 26, 2019. Please call The Elms directly at 513-524- 2002 and mention “OMA Training” to make reservations. The Elms Hotel is located on 75 S. Main Street, Oxford, OH 45056. The Elms is located 2.2 miles from the practicum location.
 
Hybrid Training in St. Louis, MO
(not for QIP grant recipients)

Cost:  $675/person

CEUs: Available from NCCAP, NCCDP

Registration: Click here to register.

Both the online course and the in person practicum must be completed to receive OMA Facilitator certification.

Logistics:

  • Online training: April 1-26, 2019.
  • In-person Practicum: May 9-10, 2019 in St. Louis, MO.
  • Contact: Ashlyn Cunningham at [email protected] or Tel. 314-398-4314
  • Practicum Location: At Laclede Groves Senior Living on 723 S Laclede Station Rd, St. Louis, MO 63119. Tel. 314-446-2367
Hybrid Training in Calgary, AB
(not for QIP grant recipients)

Cost:  CAD 750/person

CEUs: Available from NCCAP, NCCDP

Registration:  Click here to register.

Both the online course and the in person practicum must be completed to receive OMA Facilitator certification.

Logistics:

  • Online training: April 15-May 10, 2019
  • In-person Practicum: May 30-31, 2019 in Calgary, AB
  • Contact: Ali Cada at [email protected] (403-701-4036) or Cindi Bond at [email protected] (403.290-0111)
  • Practicum Location: Age Care Seton, 4963 Front Street S.E, Calgary, AB.
 
Hybrid Training in Parma, OH

Cost:  $675/person

CEUs: Available from NCCAP, NCCDP

Registration:  Click here to register.

Both the online course and the in person practicum must be completed to receive OMA Facilitator certification.

Logistics:

  • Online training: April 22-May 17, 2019
  • In-person Practicum: June 4-5, 2019 in Parma, OH
  • Contact: Elizabeth Rohrbaugh at [email protected] or 513-529-7172
  • Practicum Location: Alverna Village, 6765 State Rd. Parma, OH 44134. Tel. 440-843-7800. Tina Redcliff at [email protected] or Tel. 440-663-1108
  • Lodging: A block of rooms for June 4 and 5, 2019 at the Home2 Suites by Hilton Cleveland Independence until May 17, 2019 for $129/night. The hotel is located on 6200 Patriots Way, Independence, OH 44131, tel. (216) 264-4272. Please refer to “OMA Training” when booking. Booking Link: http://group.home2suites.com/OMATraining.
  • QIP grant recipients: Must stay at the above hotel for reimbursement. The grant will cover only one night on June 4. Please reserve the room by 5/17/19 using your own credit card. Your card will not be charged for your stay; only to hold the reservation. Room sharing is encouraged. Reimbursement is only provided for trainees who reside more than 50 miles from the practicum location.
 
Hybrid Training in Oxford, OH

Cost:  $675/person

CEUs: Available from NCCAP, NCCDP

Registration:  Click here to register.

Both the online course and the in person practicum must be completed to receive OMA Facilitator certification.

Logistics:

  • Online training: May 6-31, 2019
  • In-person Practicum: June 26-27, 2019 in Oxford, OH
  • Contact: Elizabeth Rohrbaugh at [email protected] or 513-529-7172
  • Practicum Location: The Knolls of Oxford, 6727 Contreras Rd. Oxford, OH 45056. Tel. 513-524-7990.
  • Lodging: A block of rooms is held at The Elms Hotel until May 26, 2019. Please call The Elms directly at 513-524- 2002 and mention “OMA Training” to make reservations. The Elms Hotel is located on 75 S. Main Street, Oxford, OH 45056. The Elms is located 2.2 miles from the practicum location.
  • QIP grant recipients: MUST stay at The Elms Hotel for reimbursement. Please use your own credit card to make the reservation. Your credit card will not be used to pay for the room, only to hold the reservation. Room sharing is encouraged. Reimbursement is only provided for trainees who reside more than 50 miles from the practicum location.
 
Hybrid Training in Richmond, VA
(not for QIP grant recipients)

Cost:  $750/person

CEUs: Available from NCCAP, NCCDP

Registration:  Click here to register.

Both the online course and the in person practicum must be completed to receive OMA Facilitator certification.

Logistics:

  • Online training: June 24-July 19, 2019
  • In-person Practicum: August 1-2, 2019 in Richmond, VA
  • Contact: Cindy Paullin at [email protected] or Tel. 804-543-4516
  • Practicum Location: At Saint Mary’s Woods Retirement Community, 1257 Marywood Lane, Richmond,VA 23229. Tel. 804-741-8624
 

______________________________________________________________________________________________________________

NCCAP CEUs Scripps Gerontology Center at Miami University is an approved continuing education provider. Certificates with NCCAP approval number will be provided at the end of the training.

NCCDP CEUs Miami University, the organization supervising both of the above training programs, is a Certified Sponsor of professional continuing education with the National Council of Certified Dementia Practitioners and International Council of Certified Dementia Practitioners for members holding certifications as CDP, CDCM and CADDCT. CEUs can be earned by attending sessions at Miami’s Opening Minds Through Art Facilitator Training. Conference participants will be eligible to receive up to 20.5 CEUs for attending the full training.  

Conducted by Scripps Gerontology Center, an Ohio Center of Excellence at Miami University
in collaboration with Art for the Journey in VA, Maryville University in MO, and Alzheimer’s Society of Calgary in AB.

 

OMA ART DAY

This is a booster training for those already trained as OMA facilitators.

This is an opportunity for TRAINED OMA FACILITATORS to meet other OMA-trained facilitators to discuss implementation challenges and solutions and receive EIGHT new OMA art projects. The cost of registration will cover the supplies used as well as lunch and snacks provided. ​Please dress casually and comfortably as we will be making art!

Date: The next booster training will be in 2020.  The exact date is to be determined.

Location: The Oxford Community Arts Center, 10 S College Avenue, Oxford, Ohio 45056

Comments from previous Booster Training attendees:

  • “Not only was this very informative but it was a day of relaxation, creativity.  Very refreshing.  Thank you!”
  • “[Benefits:] Networking opportunity and challenging problem-solving discussions.  Always good to reboost creativity cells.”

 

Logistics Information for Training in Oxford, Ohio

  We are delighted that you’ve elected to join us for our facilitator training. We’ve listed some relevant information below to assist you with your travel planning. If you have any questions or specific needs please don’t hesitate to call 513-529-7172 or email [email protected] and Beth Rohrbaugh, OMA’s Assistant Director, will be happy to assist you.  

Air Travel

The two most convenient airports are Cincinnati (CVG) and Dayton (DAY) airports, located about an hour from the training site in Oxford. Detailed travel information is noted below. Cincinnati CVG  www.cvgairport.com 2939 Terminal Dr, Hebron, KY 41048 (859) 767-3151 Dayton International Airport DAY www.daytonairport.com 3600 Terminal Dr, Dayton, OH 45377 (937) 454-8200 Both airports receive international flights. Dayton is 53 miles from the training site and CVG is 45 miles but can have heavier traffic depending on your arrival time as you’ll have to drive through Cincinnati. One airport may offer more economical flight options for you than the other so please check your specific flight path for the best available.  

Ground Travel from Airport to Oxford

There are several available services that you may contact for transportation from the airport. Please contact the company of your choice directly to make transportation arrangements.

Lodging

A block of rooms is held at The Elms Hotel, theelmsoxford.comuntil one month prior to the start of the training date. Please call The Elms directly at 513-524- 2002 and mention “OMA Training” to make reservations. The Elms Hotel is located on 75 S. Main Street, Oxford, OH 45056. The Elms is located 2.2 miles from the practicum location. We’ve chosen this hotel because it is conveniently located in Uptown Oxford and in walking distance to many restaurants and shopping. Feel free to explore other options, like Airbnb.com (except QIP grant recipients must stay at the Elms to receive reimbursement).  

QIP grant awardees MUST stay at The Elms Hotel for reimbursement. Please use your own credit card to make the reservation. Your credit card will not be used to pay for the room, only to hold the reservation. Room sharing is encouraged.

Training Facility

The training session will be held at The Knolls of Oxford Retirement Community, just outside of town. The Knolls of Oxford is located at 6727 Contreras Rd, Oxford, OH 45056 ​

Meals

All breakfasts (8-9 am) and lunches (12-1 pm) will be offered at the training facility and is included in your registration fee. Please inform us of any dietary restrictions when you register and we will do our best to accommodate. Dinner will be on your own but attendees often form informal groups to dine together. There are a number of restaurants near the hotel and the front desk can provide recommendations upon request.  

Dress

Dress is casual since we will be making art. Wear layers in case of over air conditioned room.  

​Other Oxford Information

We’ve attached a link to help familiarize yourself with the area. Please click the links below to learn more about what Oxford has to offer. http://www.miami.miamioh.edu/about-miami/visiting-miami/restaurants/ http://www.miami.miamioh.edu/about-miami/visiting-miami/campus-map/index.html

 

Logistics Information for Hybrid Trainings

Please look at the Hybrid Training page for travel info and/or contact the person listed at each training site for more details.

Reference List

 

Please feel free to contact attendees of previous training below.

 

  • Jeff Baxter, CEO/President, Friends Fellowship Community, Richmond, IN: jbaxter@ffcinc.org or 765-962-6546.
  • Carol Elliott, CEO/President, Jewish Home Family, Rockleigh, NJ: celliott@jewishhomefamily.org or 201-784-1414
  • Melissa Baxter, Activity Director, Friends Fellowship Community, Richmond, IN: [email protected] or 765-914-5086
  • Ali Cada, Program Manager, Alzheimer’s Society, Calgary, Canada: [email protected] or 403-701-4036
  • Ashley Cunningham, OT Faculty at Marryville University, St. Louis, MO: [email protected] or 314-398-4314
  • Mark Hierholzer, CEO, Art for the Journey, Richmond, VA: [email protected] or 804-937-7746
  • Molly Sahner, Program Coordinator, Wesley Enhanced Living, Doylestown, PA: [email protected] or 215-262-8678

Quality Improvement Project

Request for Proposals

Application is due on March 22, 2019

Opening Minds through Art (OMA) is an award-winning, evidence-based, intergenerational art-making program for people with dementia. It is a failure-free art program that provides opportunities for creative self-expression and social engagement for people with Alzheimer’s disease and other forms of neuro-cognitive disorders. Developed at Miami University’s Scripps Gerontology Center, the program is grounded in person-centered care principles with a mission to build bridges across age and cognitive barriers through art. Both elders with dementia and intergenerational volunteers partnered with them in this art program benefit from the weekly encounters. Our research shows that OMA improves the quality of life for people with dementia and volunteers’ attitudes toward aging. Volunteers develop a deep appreciation for the friendship and even kinship they come to feel with their elder partners. It is this sense of kinship that reduces the social distance between the generations caused by the public fear of Alzheimer’s and other kinds of dementia. Because OMA has been designated as a Quality Improvement Project (QIP) by the Ohio Department of Aging, implementing OMA will meet nursing home licensing requirements in Ohio. The application form for the next cohort is now open.  
 
Please review all of the information below and contact [email protected] for more information.
 
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Opening Minds through Art (OMA) has been awarded a grant from the Ohio Department of Medicaid to expand its program in the state. The grant enables Ohio nursing homes to apply for startup funding to adopt the program. Selected nursing homes will receive $1,500 for art supplies and additional travel reimbursement for up to two people per facility.  Attendees must live more than 50 miles from training location for travel reimbursement. Due to a limited budget, car-pooling and room sharing are strongly encouraged. Attendees who live closer than 50 miles from training location will not receive any travel reimbursement as per state travel regulation.
 
Eligibility All applicants must be:
  1. licensed as a nursing home in Ohio;
  2. have Medicaid certification; and 
  3. be a site that has never offered OMA.
Both for-profit and not-for-profit nursing homes may apply. Other organizations such as adult day centers, assisted living facilities, hospice centers, and geriatric hospitals do not qualify.
 
How it Works Scripps Gerontology Center is interested in supporting nursing homes with a high likelihood of success to learn and implement the OMA program. Funded nursing homes will be expected to send one or two staff members to be trained. The training will be either:
  1. In a hybrid format, which includes 12-18 hours of online interactive video training to be done at one’s own pace with a 1.5-day in-person practicum at one of three locations: Parma, Upper Sandusky, or Oxford, Ohio; or
  2. Fully in-person for 3.5 days in Oxford, OH
These staff members will need to register for the training and submit the $675.00 registration fee by the deadline below. This registration fee is not covered by the grant. All funded nursing homes will be expected to implement OMA and complete two semi-annual QIP progress reports during the grant period. Nursing homes interested in applying for this opportunity should complete an online application form by the deadline below.
 

Spring/summer 2019 Cohort Program Timeline

  • January 7, 2019 – Application for QIP funding for Ohio nursing homes opens
  • March 22, 2019 – Proposals are due
  • March 29, 2019 – Notification of funding 
  • April 19, 2019 – Registration and payment deadline for OMA Facilitator Training
  • Training dates (must select one of the four options below when registering):
  1. Cohort 1: Parma, OH: Online training April 22-May 17; in-person practicum: June 4-5, 2019
  2. Cohort 2: Upper Sandusky, OH: Online training May 6-31; in-person practicum: June 17-18, 2019
  3. Cohort 3: Oxford, OH: Online training May 6-31; in-person practicum: June 26-27, 2019
  4. Cohort 4: Fully in person training in Oxford, OH: May 20-23, 2019
  • June 1-10, 2019 – Submission period for the first QIP semi-annual report (reports are due even if not yet started)
  • December 1-10, 2019 – Submission period for the second QIP semi-annual report

Review Process and Evaluation Criteria

Applications will be reviewed using the criteria below. You do not have to meet all criteria but will be asked to address them in your application.

 
Organizational Commitment

  • Nursing home plans to integrate OMA into its mission
  • Nursing home has already implemented person-centered practices
  • Nursing home has dedicated staff members to do OMA
  • Nursing home understands challenges in implementing OMA and has plans to overcome these challenges
  • Nursing home has an adequate budget to support OMA in the future

Staff Qualifications

  • Nursing home staff members are well prepared to care for people with dementia
  • Nursing home staff members are experienced in intergenerational programming
  • Nursing home has staff members who are visual artists/art therapists or has clear plans to recruit someone with visual arts expertise

Volunteer Availability

  • Nursing home has a volunteer coordinator on staff
  • Nursing home has a source of steady volunteers or has clear plans to recruit them

~~<<o>>~~

 

The questions from the online form appear below; you may want to review them before beginning your online submission.

Application Form Content   IMPORTANT NOTES:  

a. Has your facility ever implemented OMA? _____ (Yes) ____ (No) – If yes, you are not eligible to apply for this grant. b. If the grant is awarded, you agree that your organization will be able to cover training registration of $675/person. Please type your initials here to indicate your understanding of this requirement: _________________ (initials here).
 
 
 
 
Your Name: __________________________________ Email: _______________________________________
Phone (with area code): __________________________________________________________
Home Address (to calculate travel distance to training site: (Street, city, zip code): ___________________________
Facility Name: _____________________________________________
Parent company name (if any): ___________________________________________
Facility’s Address (Street, city, zip code): ________________________________________________________
Facility County: _____________________________________________________________
Administrator’s name: _____________________________________________________________
Administrator’s email address: _____________________________________________________________
Position within organization: ________________________________________
Is your organization licensed as a nursing home? _____ (Yes) ____ (No)
Is your nursing home Medicaid certified? _____ (Yes) ____ (No)
Are there staff members at your facility that have completed OMA Facilitator Training? _____ (Yes) ____ (No). I
f there are staff in your facility who have completed OMA Facilitator Training please list their names, email addresses, and dates of training. _____________________________________
Have you applied for QIP grant for OMA implementation before? _____ (Yes) ____ (No)
 
  1. Please describe your organization: Overview of the facility, mission, number of residents, number of Medicaid certified beds, special care units, number of people with dementia, percent residents of color (100 words).
  2.  Please describe examples of creative arts programming that are currently being offered at your facility: Are these programs structured? Who organizes and / or conducts these programs? Please indicate if a program is specifically targeted for people with dementia (100 words)
  3. Please describe examples of intergenerational programming that are currently being offered at your facility: Are these programs structured? Who organizes and / or conducts these programs? What are the ages of the volunteers? Please indicate if a program is specifically targeted for people with dementia. (100 words)
  4.  Do you have a volunteer coordinator on staff? _____ (Yes) ____ (No).
  5. Do you have a source of volunteers (aged 16 and up) identified for the OMA program? _____ (Yes) ____ (No). If you responded yes to #5, please describe the source and estimate the number of volunteers willing to commit to 90 minute weekly sessions for 8-12 weeks. If no, please describe how you plan to recruit volunteers to maintain the 1:1 ratio between your residents with dementia and volunteers. Please be as specific as possible. (200 words)
  6. Please state the dollar amount and explain your activity/programming budget and the number of people served with this budget. Then, please describe how you plan to financially sustain the OMA program after the grant period is over (100 words).