Quality Improvement Project

Request for Proposals

Application is due on March 22, 2019

 
Opening Minds through Art (OMA) is an award-winning, evidence-based, intergenerational art-making program for people with dementia. It is a failure-free art program that provides opportunities for creative self-expression and social engagement for people with Alzheimer’s disease and other forms of neuro-cognitive disorders. Developed at Miami University’s Scripps Gerontology Center, the program is grounded in person-centered care principles with a mission to build bridges across age and cognitive barriers through art. Both elders with dementia and intergenerational volunteers partnered with them in this art program benefit from the weekly encounters. Our research shows that OMA improves the quality of life for people with dementia and volunteers’ attitudes toward aging. Volunteers develop a deep appreciation for the friendship and even kinship they come to feel with their elder partners. It is this sense of kinship that reduces the social distance between the generations caused by the public fear of Alzheimer’s and other kinds of dementia. Because OMA has been designated as a Quality Improvement Project (QIP) by the Ohio Department of Aging, implementing OMA will meet nursing home licensing requirements in Ohio. The application form for the next cohort is now open.  
 
Please review all of the information below and contact [email protected] for more information.
 
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Grant Awards to Qualified Nursing Homes
Opening Minds through Art (OMA) has been awarded a grant from the Ohio Department of Medicaid to expand its program in the state. The grant enables Ohio nursing homes to apply for startup funding to adopt the program. Selected nursing homes will receive $1,500 for art supplies and additional travel reimbursement for up to two people per facility.  Attendees must live more than 50 miles from training location for travel reimbursement. Due to a limited budget, car-pooling and room sharing are strongly encouraged. Attendees who live closer than 50 miles from training location will not receive any travel reimbursement as per state travel regulation.
 
Eligibility All applicants must be:
  1. licensed as a nursing home in Ohio;
  2. have Medicaid certification; and 
  3. be a site that has never offered OMA.
Both for-profit and not-for-profit nursing homes may apply. Other organizations such as adult day centers, assisted living facilities, hospice centers, and geriatric hospitals do not qualify.
 
How it Works Scripps Gerontology Center is interested in supporting nursing homes with a high likelihood of success to learn and implement the OMA program. Funded nursing homes will be expected to send one or two staff members to be trained. The training will be either:
  1. In a hybrid format, which includes 12-18 hours of online interactive video training to be done at one’s own pace with a 1.5-day in-person practicum at one of three locations: Parma, Upper Sandusky, or Oxford, Ohio; or
  2. Fully in-person for 3.5 days in Oxford, OH
Important Information for Applicants
These staff members will need to register for the training and submit the $675.00 registration fee by the deadline below. This registration fee is not covered by the grant. All funded nursing homes will be expected to implement OMA and complete two semi-annual QIP progress reports during the grant period. Nursing homes interested in applying for this opportunity should complete an online application form by the deadline below.
 

Spring/summer 2019 Cohort Program Timeline

  • January 7, 2019 – Application for QIP funding for Ohio nursing homes opens
  • March 22, 2019 – Proposals are due
  • March 29, 2019 – Notification of funding 
  • April 19, 2019 – Registration and payment deadline for OMA Facilitator Training
  • Training dates (must select one of the four options below when registering):
  1. Cohort 1: Parma, OH: Online training April 22-May 17; in-person practicum: June 4-5, 2019
  2. Cohort 2: Upper Sandusky, OH: Online training May 6-31; in-person practicum: June 17-18, 2019
  3. Cohort 3: Oxford, OH: Online training May 6-31; in-person practicum: June 26-27, 2019
  4. Cohort 4: Fully in person training in Oxford, OH: May 20-23, 2019
  • June 1-10, 2019 – Submission period for the first QIP semi-annual report (reports are due even if not yet started)
  • December 1-10, 2019 – Submission period for the second QIP semi-annual report

Review Process and Evaluation Criteria

Applications will be reviewed using the criteria below. You do not have to meet all criteria but will be asked to address them in your application.

 
Organizational Commitment

  • Nursing home plans to integrate OMA into its mission
  • Nursing home has already implemented person-centered practices
  • Nursing home has dedicated staff members to do OMA
  • Nursing home understands challenges in implementing OMA and has plans to overcome these challenges
  • Nursing home has an adequate budget to support OMA in the future

Staff Qualifications

  • Nursing home staff members are well prepared to care for people with dementia
  • Nursing home staff members are experienced in intergenerational programming
  • Nursing home has staff members who are visual artists/art therapists or has clear plans to recruit someone with visual arts expertise

Volunteer Availability

  • Nursing home has a volunteer coordinator on staff
  • Nursing home has a source of steady volunteers or has clear plans to recruit them

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Application Form
The questions from the online form appear below; you may want to review them before beginning your online submission.

Application Form Content   IMPORTANT NOTES:

a. Has your facility ever implemented OMA? _____ (Yes) ____ (No) – If yes, you are not eligible to apply for this grant. b. If the grant is awarded, you agree that your organization will be able to cover training registration of $675/person. Please type your initials here to indicate your understanding of this requirement: _________________ (initials here).
Your Name: __________________________________ Email: _______________________________________
Phone (with area code): __________________________________________________________
Home Address (to calculate travel distance to training site: (Street, city, zip code): ___________________________
Facility Name: _____________________________________________
Parent company name (if any): ___________________________________________
Facility’s Address (Street, city, zip code): ________________________________________________________
Facility County: _____________________________________________________________
Administrator’s name: _____________________________________________________________
Administrator’s email address: _____________________________________________________________
Position within organization: ________________________________________
Is your organization licensed as a nursing home? _____ (Yes) ____ (No)
Is your nursing home Medicaid certified? _____ (Yes) ____ (No)
Are there staff members at your facility that have completed OMA Facilitator Training? _____ (Yes) ____ (No). I
f there are staff in your facility who have completed OMA Facilitator Training please list their names, email addresses, and dates of training. _____________________________________
Have you applied for QIP grant for OMA implementation before? _____ (Yes) ____ (No)
  1. Please describe your organization: Overview of the facility, mission, number of residents, number of Medicaid certified beds, special care units, number of people with dementia, percent residents of color (100 words).
  2.  Please describe examples of creative arts programming that are currently being offered at your facility: Are these programs structured? Who organizes and / or conducts these programs? Please indicate if a program is specifically targeted for people with dementia (100 words)
  3. Please describe examples of intergenerational programming that are currently being offered at your facility: Are these programs structured? Who organizes and / or conducts these programs? What are the ages of the volunteers? Please indicate if a program is specifically targeted for people with dementia. (100 words)
  4.  Do you have a volunteer coordinator on staff? _____ (Yes) ____ (No).
  5. Do you have a source of volunteers (aged 16 and up) identified for the OMA program? _____ (Yes) ____ (No). If you responded yes to #5, please describe the source and estimate the number of volunteers willing to commit to 90 minute weekly sessions for 8-12 weeks. If no, please describe how you plan to recruit volunteers to maintain the 1:1 ratio between your residents with dementia and volunteers. Please be as specific as possible. (200 words)
  6. Please state the dollar amount and explain your activity/programming budget and the number of people served with this budget. Then, please describe how you plan to financially sustain the OMA program after the grant period is over (100 words).